Track every ad from sold to press-ready
Job jackets, materials, approvals, revisions, closing dates — visible to sales, designers, production, and the client. The deadline alerts fire automatically. The advertiser approvals are tracked. Nothing falls through the cracks because nothing has to be remembered.
Production isn’t a separate system — it’s the same record
When sales books an ad, production knows about it the same minute. When materials come in, the rep sees it on the deal record. When approvals are pending, the right person gets the alert — without anyone forwarding emails or updating spreadsheets.
Production Board
Every ad in flight, organized by issue and stage — visible at a glance
Job Jackets
One record per ad with specs, materials, versions, approvals, and notes
Closing-Date Alerts
Automated reminders fire at 30, 14, 7, 3, and 1 day before close — per role
Advertiser Approvals
Send proofs, capture signed approvals, track revisions — no email back-and-forth
Sales Runsheets
Layout-ready production reports showing every ad’s spec and position by issue
Pre-flight & Press Handoff
Final files validated for bleed, color, and resolution — ready for the printer
One record per ad. Everyone sees the same thing.
The job jacket is where every detail of an ad lives — size, color, position, materials, version history, approvals, designer notes, advertiser feedback. Sales sees it on the deal. Production sees it on the board. Designers see it in their queue. The advertiser sees the approval link. Same record, four perspectives.
- Spec sheet auto-populated from the order: size, color, position, bleed
- Materials versioning — v1, v2, v3 PDFs all stored on the jacket
- Approval history with timestamps, viewers, and signatures
- Designer notes and advertiser feedback threaded inline
- One-click access from the deal record, the production board, or the advertiser
- Tied to the closing date so urgency is always visible
The publishing-specific record generic project tools can’t replicate
A job jacket isn’t a task. It’s a structured record with specs, version history, approvals, and tight links to the deal, the advertiser, the issue, and the press handoff. Here’s what’s on every one.
The deadline alerts that fire automatically — to the right person, at the right time
A single closing date triggers a chain of alerts to different roles. Sales gets reminded to book their pipeline. Advertisers get reminded to send materials. Designers get queued. Production sees what’s stuck.
One closing date · five automated alerts
Same closing date, different audiences. Nobody has to remember.
“Get your booking in” alert to sales
Reps get a digest of every advertiser who ran in the last issue but hasn’t booked the upcoming one. Pipeline gets primed before the closing-date crunch.
Materials request to advertisers & agencies
Branded email goes out from the rep’s address with the spec sheet, upload link, and exact deadline. Tracked — you can see who’s opened it.
Designer queue assembled
The production board lights up with everything materials-received and ready for review. Designers see their queue. Production sees what’s stuck.
Approval-overdue escalation
Any ad still awaiting advertiser approval triggers an urgent reminder — to the advertiser, to the rep, and to the production manager.
“Final call” notification across roles
Everyone with an unresolved item on the issue gets a personalized list of what’s still on their plate. The publisher walks into Friday already knowing the gaps.
Issue closes · production handoff & tearsheet auto-flow
Press-ready PDFs ship to the printer. Tearsheets queue for advertisers. Invoices generate. The next issue’s T−30 alerts fire on the next cycle. The wheel keeps turning — without anyone setting reminders.
Where Production Workflow fits in the lifecycle
Production sits between billing and tearsheets. It pulls every spec from the deal, flows materials through approvals, and hands press-ready files to the printer — without anyone re-keying anything.
Lifecycle of an ad sale — with production at center stage
Each step automatically feeds the next. Zero re-entry. Zero reconciliation.
Everything Production Workflow handles
Six pieces of a publishing-aware production system — built natively, not bolted onto a project management tool.
Production Board
Every ad in flight, organized by issue and stage. Awaiting Materials → In Design → Approval → Press-Ready, all visible at a glance.
Job Jackets
One record per ad with specs, materials, version history, approvals, and notes. Linked to the deal, advertiser, issue, and invoice.
Closing-Date Alerts
Automated reminders fire at 30, 14, 7, 3, and 1 day before close. Different alerts to advertisers, designers, reps, and production.
Advertiser Approval
Send proofs from the platform. Capture signed approvals with timestamps. Auto-reminders if approval overdue. No back-and-forth email chase.
Sales Runsheets
Layout-ready production reports showing every ad’s spec, position, and notes for the issue. Adjust columns, export to layout software.
Pre-flight & Press Handoff
Final files validated for bleed, color, resolution, and format on upload. Press-ready package delivered to the printer in one click.
From a 15+ year production manager
“Based on the revisions and upgrades I’ve seen implemented over the years, the development team at Magazine Manager are clearly thinking constantly about how to make the software better. As an admin, the regularly presented online training seminars have been invaluable in giving me insights to share with the team on how to maximize their own efficiency.”
See your production board running on Magazine Manager
Book a 30-minute demo. We’ll set up a sample issue with your real ad sizes, closing dates, and roles — so your designers, sales team, and production manager can all see the same picture.