Send error-free invoices in minutes — not Friday afternoons
Rate cards, agency commissions, frequency discounts, co-op splits, premium-position pricing — all calculated automatically. Digital tearsheets sent on issue close. A/R aging visible to every rep. Native QuickBooks and Xero sync — no double entry, no reconciliation, no surprises.
Every billing scenario your team actually deals with
Generic accounting tools were built for service contracts and SaaS subscriptions. Publishing billing has rate cards, agency commissions, frequency discounts, co-op splits, premium positions, and tearsheets — every one of which Magazine Manager handles natively.
Auto-Generated Invoices
Pulled from rate card with frequency, color, and commission math built in
Agency Commissions
15% standard, 10% co-op, custom per agency — applied to every relevant invoice
Co-Op Billing
Split billing between manufacturer and retailer, with documentation tracked
Digital Tearsheets
Auto-sent on issue close · delivery and engagement tracked per advertiser
A/R Aging Report
0–30, 31–60, 61–90, 90+ buckets — visible to every rep, refreshed live
QuickBooks & Xero Sync
Native bidirectional sync — no manual reconciliation, no export/import
Click “Bill” once. Math, commissions, and discounts already done.
Stop building invoices in Word, calculating frequency discounts in Excel, and re-typing them into QuickBooks. When a deal closes, Magazine Manager pulls from your live rate card, applies the right frequency tier, layers in agency commission, handles co-op splits, attaches the digital tearsheet, and sends — in minutes, not hours.
- Pulled directly from rate card with no manual lookup
- Frequency discounts applied automatically by contract level
- Premium-position pricing (back cover, IFC, IBC) handled separately
- Agency commissions (15% / 10% co-op / custom) calculated per advertiser
- Co-op billing splits between manufacturer and retailer correctly
- Email invoices in seconds — or batch-send all at issue close
Manual billing vs. Magazine Manager — the same issue, the same client
A real-world ad sales billing cycle for one publication, one issue, 24 advertisers. Comparing how long each step takes manually versus on Magazine Manager.
QuickBooks & Xero, connected without spreadsheets in the middle
Most publishing platforms either skip accounting integration or do it through a CSV export. Magazine Manager was built with native, bidirectional QuickBooks Online and Xero sync so your sales platform and your accounting system always agree — without anyone exporting, importing, or re-typing.
- Native QuickBooks Online integration — not a third-party connector
- Native Xero integration with multi-currency posting
- Two-way sync: invoices push to QB, payments come back automatically
- Class and department mapping for multi-publication structures
- Agency commission splits and co-op breakdowns posted correctly
- Sync log shows every transaction with timestamp and status
Where Billing & Invoicing fits in the lifecycle
Billing isn’t a downstream silo. It pulls from the deal record, the rate card, the agency relationship, and the production status — and pushes back into A/R aging that every rep can see.
Lifecycle of an ad sale — with billing in the middle
Each step automatically feeds the next. Zero re-entry. Zero reconciliation.
Everything Billing & Invoicing handles
Six pieces of a publishing-aware billing system — built natively, not bolted onto an accounting tool.
Auto-Generated Invoices
Pulled from rate card with frequency, color, position, and commission math built in. Send in seconds, batch at issue close.
A/R Aging Report
0–30, 31–60, 61–90, 90+ buckets visible to every rep. Drill into any advertiser’s invoice history with one click.
Digital Tearsheet Delivery
Auto-sent on issue close, attached to the invoice or sent separately. No printing, stamps, or manual emailing.
Co-Op Billing Splits
Split billing between manufacturer and retailer with documentation tracked. Reimbursement status visible on the record.
Client Portal & Online Payment
Customers upload their own ads, view invoices, and pay electronically through a branded portal — on their own time.
QuickBooks & Xero Sync
Native bidirectional sync. Invoices, payments, customer records, agency commissions, and credit memos all flow automatically.
From publishers who measured the savings
Two real customer reviews from Capterra — one on tearsheet automation, one on QuickBooks integration.
“Their latest feature released, the ability to email digital tear sheets, just SAVED ME over $9,000 a year by not having to buy stamps, envelopes, paper, toner for my printer and pay a staff member to sit there stuffing envelopes with invoices and tear sheets. Thank you Mirabel!”
“Our accountant uses QuickBooks integration to handle billing through the software. That makes collections and A/R reports easy for the sales team to monitor as they are paid on collections. It’s everything we need to be successful.”
See your billing cycle running on Magazine Manager
Book a 30-minute demo. Bring your rate card and a sample agency, we’ll generate a real invoice with commissions, frequency discounts, and a digital tearsheet attached — in under five minutes.